Job summary:

Job description:

Duties:

• Automation of form creation, use, workflow and storage : Form Audit  Building on work already completed, the Project Manager will review and categorize the types of forms across the Authority to assess differing business requirements of different forms and departments, with cost baseline of current form workflows and system Example Categorization  Forms completed by an individual in an administrative environment with no dependencies or workflows e.g. simple IT access request or acknowledgement of receipt of a document 
• B. Forms completed by numerous people in an administrative setting with no dependencies or workflows e.g. training sign in sheet 
• C. Forms completed by an individual in an operational environment with potential workflows e.g. Bus Manifest Sign-Offs 
• D. Forms completed by numerous people in the field e.g. Safety briefing with sign off 
• Training QA - The Project Manager will work with the vendor to receive - and then design - user training and support materials, supported by the vendor, and then ensure a feasible training package and plan is handed over to the necessary training department for future roll out. 
• Implementation - The Project Manager will work closely with the Proof of Concept participating business groups  the groups leadership and assigned Administrative Specialists  including:  Developing a standard process and procedures for form automation Mentorship, support and coordination of Administrative Specialists to ensure training is delivered, the solution is in working order and being used, conduct trouble-shooting, and act as a conduit between  and the vendor 
• Reporting of data gathered through the solution to participating Administrative Specialists  Monthly updates on the progress and performance of the solution - for leadership, including COO, IT, QICO and participating business group leadership 
• Draft Business Plan  As the primary deliverable of this project, the Project Manager will complete a review of the solution to establish whether it is a proven, feasible solution that meets the business needs of WMATA, and what would be required (i.e. business plan) to scale this solution or a similar solution ¿ to encompass all PDF forms at At a minimum, this review will include feasibility, requirements and costs in the following areas: 
• Assessment of Proof of Concept trial  Risks, benefits and learning from the Proof of Concept trial Quality and value of reporting on data gathered through use of the solution 
• Clarity over options for storage, ownership and access to data gathered through use of the solution 
• Detailed plan for integration of the solution with systems 
• Plan to meet  IT security requirements Detailed plan for implementation and management of approval workflows associated with formsRequirements and proposed plan to manage ownership and updates of forms 
• Comprehensive inventory and review of all  forms to establish which forms are suitable for transition to the solution  Impartial assessment of other similar software solutions on the market 
• Cost benefit analysis for larger scale adoption in the medium and longer term 
•  Automation of document creation, access/storage, receipt and renewal 
• Project Management  The Project Manager will work with IT and representatives and stakeholders from across operations to take full responsibility for transition of complex IT and operations project from initiation, research and development through to work plan and initiation of procurement of software and staff.  Arrange, set the agenda, take and circulate minutes for all project meetings; Draft and maintain all briefing, research and reference documentation; Build relationships across all key partners and stakeholders; Create and manage the project plan and timeline Manage the project budget 
• Systems Design  The Project Manager will work with IT and representatives and stakeholders from across operations to scope, prepare, draft and handover the policies for the future Standards and Evaluation Assistant Director who will lead the live project when under  implementation stages. Task Audit/Review  The Project Manager will complete a detailed review of all existing policies/procedures documentation and the current ad hoc publication process, defining which documentation will be feasibly in scope for this project. This will include a baseline costing and cost benefit analysis for automation of the authority  documentation processes. 
• Draft SOW and Work Plan  Based on decisions made  the Project Manager will be responsible for drafting a comprehensive work plan for the implementation phases of the project business plan for implementation of the preferred solution, engaging all necessary stakeholders, and working with partners to take the project to an RFP 

Required Skills

• 7 years  Experience in project management 
• Experience in requirement gathering and analysis 
• Experience in drafting scopes and other contract-related documentation 
• Experience developing project plans and schedules. 
• Experience in creating business process flows and business case documentation. 
• Experience in automating forms, paperless office
• Expert in MSOFFICE tools (MS Project,Word, Excel, Visio etc.) 
• Excellent communication and process management skills
• Ability to work in a fast-paced, collaborative team
• Workflow

Desired Skills

• Transportation/Transit experience.

Contact the recruiter working on this position:

The recruiter working on this position is Rajendra Reddy
His/her contact number is +(1) (202) 4706751
His/her contact email is rajr@msysinc.com

Our recruiters will be more than happy to help you to get this contract.